Hotel Staff Key Management

No more lost keys, prevent unauthorized access in real time

Instant Quote with $500 Discount

Special $500 discount for Hotels is included in your instant quote!

Key control workflows designed specifically for your hotel staff and contractor management.

Simplify Key Management

Effortlessly pick up and drop off keys using personalized PIN codes.

Real Time Control

Easily track key access, add or revoke permissions, all at your fingertips.

Streamline Operations

Save time, minimize training, and focus on delivering exceptional guest experiences.

“It’s a must-have. If you are using a different system than Keycafe, you are missing out."

Kevin Krause

Kevin Krause

Chief Engineer at AC by Marriott

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Streamline Operations

Streamline Operations
Keycafe makes key management simple, so staff spend less time searching and more time helping guests. With PIN or app access, keys are always where they need to be, reducing delays and errors.

Real-Time Tracking and Control

Real-time tracking control
Managers can see who took a key and when, keeping everything organized. Access can be updated instantly, making it easy to manage staff and vendors while improving security.

Improved Security

Improved Security
Only the right people can access keys, reducing the risk of loss or misuse. With automatic tracking, there’s no guesswork—just clear records and better control.

Enhanced Guest Experiences

Enhanced Guest Experiences
With less time spent managing keys, staff can focus on guests instead of logistics. A quick, seamless key retrieval process means fewer delays and a smoother stay. Guests get better service, and their experience feels effortless from check-in to check-out.

24/7 Self-serve Key Access

Keys are available to your staff 24/7, no need for daily admin management or manual tracking.

Simple PIN Code Access

Staff each have their own PIN code for access that does not change when you change keys or permissions. This simplicity ensures maximum staff compliance in adopting the system.

Always Connected

IoT-connected device allows for you to have remote oversight and real-time updates.

Granular Permissions

Ensure authorized access only by specifying who has access to keys and at what times. Revoke permissions instantly.

Real-time Alerts

Set up notifications for real-time tracking as keys are picked up and returned by staff. Know immediately if keys are not returned on time after a shift.

Audit Trail

Download the history of all keys in and out of your system and analyze the data for usage patterns.

How it works

MS5 SmartBox

Easy pickup workflow ensures staff compliance

1.
Enter their PIN
2.
Select Key Pickup and a key bin will open
3.
Pick up the key and close the door

The drop off is even easier

1.
Enter their PIN
2.
Scan the Keycafe fob and a bin door will open
3.
Place keys in bin and close door

Here is a sample training video you can share with your team to help train them quickly.

Improve Your Hotel Staff
Efficiency with Modern
Key Management Today!

Instant Quote with $500 discount