Keep Your Hotel Running Smoothly with Automated Key Management

Enter the number of keys you need, and we’ll instantly generate a personalized quote with your Colwen Hotels-exclusive $400 discount sent straight to your email.

Key Management Workflows Designed for Colwen Hotels

Automated, 24/7 Key Access

Staff and contractors retrieve their assigned keys using a unique PIN code, ensuring the right person gets the right key every time—no supervision needed.

Full Staff Accountability

Every key transaction is logged, providing a detailed audit trail. No more misplaced keys or security concerns—always know who accessed a key and when.

Increase Operational Efficiency

User-friendly workflows require minimal training for hotel staff to manage key access. Faster key retrieval means less downtime and improved service for guests.

Multi-Property Management

At-a-glance overview of all properties under a single dashboard, including real-time key statuses and the ability to grant or revoke access at any time.

How it Works

MS5 SmartBox

‍Effortless key pickup ensures staff compliance

1.

Enter their PIN or scan user badge

2.

Choose desired key and a bin will open

3.

Pick up the key and close the door

The drop off is even easier

1.

Enter their PIN or scan user badge

2.

Scan the Keycafe fob and a bin door will open

3.

Place keys in bin and close door

‍Trusted by Hotel Operators Nationwide

“Keycafe has been an incredible addition to our organization’s security, peace of mind, and accountability for associates.”

Kevin Krause

Chief Engineer, Concord Hospitality

1,000+ Reviews

4.8

4.8 stars

Cloud-Enabled Key Management for Effortless Access Control

Always-Connected Management

Manage and monitor key access from anywhere in real time, ensuring last-minute changes can be accommodated.

Real-Time Tracking

Stay informed with instant notifications whenever a key is accessed, so you always know who has a key and when it was used.

Flexible Access Control for Your Hotel

Set customized key access permissions for different departments, from time-restricted housekeeping shifts to 24/7 access for managers.

Insightful Reporting for Strategic Decisions

Access detailed reports on key usage to improve security, optimize staff workflows, and enhance operational efficiency.

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A key with a Keycafe fob.

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