Key Control for Government Fleets | Visit Keycafe at GFX 2025

Centralized Dispatch Made Simple

Manage your entire fleet's keys from one dashboard. Group keys by location, route, or vehicle type, and view real-time key status to keep operations running smoothly.

Secure, PIN-Based Driver Access

Drivers use personalized PINs or mobile access to pick up and drop off keys—no supervision needed. Every key goes to the right driver, every time.

Transparent Audit Trails for Every Key

Every key movement is logged—so you know who accessed which key, when, and why. Perfect for internal reporting and compliance checks.

Faster Deployments, Simpler Training

Installs quickly with minimal disruption. Staff learn the system easily—no IT team or complex setup required. Scales easily across departments or locations.

Watch How Keycafe Simplifies Driver Key Pickup

Keycafe was built to work across departments—from city maintenance to first responders.

1. Enter a unique PIN code or use mobile access

2. Select the assigned vehicle key

3. Bin opens automatically—grab the key and go

Matt Smith

Lieutenant

Champlin Police Department

"We’re very pleased with Keycafe from the design and aesthetics to the easy-to-use, well thought-out, and dynamic software that is incorporated to manage the system. It’s like someone with our same needs and wants sat down and designed this system."

Real-Time Access Control for Government Vehicles

Instant Access Control

Grant or revoke key access in real time—perfect for last-minute driver swaps or route changes.

Live Activity Alerts

Get notified the moment keys are picked up or dropped off so you always know who’s on the road.

Custom Permissions by Role or Shift

Easily manage who can access which keys and when, whether it’s for one-time use or recurring schedules.

Actionable Usage Reports

Track trends, flag misuse, and support data-driven decisions with detailed key activity logs.

Built for Government. Trusted by All.

Robert Mandini

President

SERVPRO Campbell

"Keycafe give us the ability to track who took which keys and when for our fleet and our secure storage spaces. Also the ability to give keys to vendors on the fly. We don't lose our keys anymore!"

Pete Kelting

Safety Manager

SunVena Solar

"Keycafe is a full-service, robust key management system that will provide you with accessibility, accountability, and security of your key processes."

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GFX 2025