Keycafe ROI Calculator for Hotels

Discover the tangible value Keycafe can bring to your hotel operations.

Tell Us About Your Property 🏨

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Calculate my ROIView and customize assumptions

Assumptions ⚙️

Misplaced Keys

Typical full-service property reports 1–2% annual loss.
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Searching cabinet, paper logging, hand-over chat.

Lost Keys

Searching cabinet, paper logging, hand-over chat.
Re-coring or re-programming a guest-room cylinder and issuing new RFID cards.

Key Hand-off Time

$20 / hour is the U.S. Bureau of Labor Statistics average for hotel front-line staff.
Select your desired software plan.
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How is this calculated?

Status Quo Costs

Misplaced keys staff time cost

(Weekly misplaced keys × 52 × Staff time spent per misplaced keys (mins) × Average hourly wage) / 60

Lost key cost

Yearly lost keys × Replacement key cost

Manual key hand-off staff time cost

(Weekly key accesses × 52 × (2 - Keycafe hand-off time) × Manual hand-off time × Average hourly wage) / 60

Total cost per year

Misplaced keys staff time cost + Lost key cost + Manual key hand-off staff time cost

ROI

Time to break-even

(12 × (One-time hardware cost + Annual software subscription)) / Total status quo costs per year

Year 3 ROI

(Total status quo costs per year × 3) / (One-time hardware cost + (Annual software subscription * 3)) * 100

Year 5 ROI

(Total status quo costs per year × 5) / (One-time hardware cost + (Annual software subscription * 5)) * 100

Your Estimated Investment

One-Time Hardware Cost:
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Annual Software Subscription (Premium Plan):
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Your Estimated ROI 📈

Time to break-even

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Year 3 ROI

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Year 5 ROI

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